Town of Wellington Special Event Permit Application

2. Thank you for completing the Town of Wellington Special Event Permit Application. Someone will be in contact with you to within 48 - 72 business hours.
   Your completed special event application, with all fees, must be submitted no later than 60 days before your event. New events will need additional time to go through the Special Event Review Committee, so please plan accordingly. Parks and facilities rentals are managed through the Recreation Department, not through Special Events. If you are interested in renting a park pavilion or town facility for your event, please visit the Facilities and Use Rentals page for more information.

   Your completed special event application, with all fees, must be submitted no later than 60 days before your event. New events will need additional time to go through the Special Event Review Committee, so please plan accordingly. Parks and facilities rentals are managed through the Recreation Department, not through Special Events. If you are interested in renting a park pavilion or town facility for your event, please visit the Facilities and Use Rentals page for more information.

4. Event Contact Information:

6. Organization Name*

7. Event Contact*

9. Address*

11. City*

12. State*

13. Zip Code*

15. Email Address*

16. Phone Number*

18. Will the contact listed above be present on the day of the event?*
    -- Select One --YesNo

20. Day of Event Contact Name:

21. Phone Number

23. Email Address

25. Will there be someone promoting your event?*
    -- Select One --YesNo

27. Company Name

28. Contact

30. Phone Number

31. Email Address

35. Event Information:

37. Event Name*

39. Event Description*

    (Check all the apply)

    1. Non Profit (501(c)3 documentation required)
    2. Concert
    3. Festival

    1. Farmers Market
    2. Filming/Photography
    3. Fireworks

    1. Parade
    2. Run/Walk/Bicycle

    1. Sporting Event
    2. Other
41. If you check Other above, please describe your event.

43. Event Date(s) and Time(s)*
    Event Date(s) and Time(s) Start Date

    Event Date(s) and Time(s) Start Time

    —

    Event Date(s) and Time(s) End Date

    Event Date(s) and Time(s) End Time

44. Alternate Event Date(s) and Time(s)*
    Alternate Event Date(s) and Time(s) Start Date

    Alternate Event Date(s) and Time(s) Start Time

    —

    Alternate Event Date(s) and Time(s) End Date

    Alternate Event Date(s) and Time(s) End Time

46. Event Location *

    1. Leeper Center
    2. Park

    1. Street
    2. Park and Street

    1. Private Property

48. Name of Park and/or Street*

49. Event Address & Zip*

53. Event Operations

55. Event Set Up*
    Event Set Up Start Date

    Event Set Up Start Time

    —

    Event Set Up End Date

    Event Set Up End Time

56. Event Teardown*
    Event Teardown Start Date

    Event Teardown Start Time

    —

    Event Teardown End Date

    Event Teardown End Time

58. Estimated Attendance Per Day*

59. Will this event be open to the public?*

    1. Yes

    1. Invitation-only

61. Will you be charging admission?*

    1. Yes

    1. No

62. Will you be accepting donations?*

    1. Yes

    1. No

64. Are you wanting to close a Town street for your event?*

    1. Yes

    1. No
65. Time and date of street closure*
    Time and date of street closure Start Date

    Time and date of street closure Start Time

    —

    Time and date of street closure End Date

    Time and date of street closure End Time

67. Name of company providing traffic control*

68. Contact

70. Phone Number

71. Email

73. Food will be

    1. Served
    2. Prepared

    1. Neither

    Note: Food vendors are required to have a license and provide a certificate from the Health Department.

74. How will food be prepared?*

    1. LP gas grill
    2. Charcoal grill

    1. Electric grill
    2. Food will be prepared off-site

76. Please list the name and contact information for each temporary food vendor that plans to serve food at the event.
    (Skip if no food will be served or prepared at your event)

    (Skip if no food will be served or prepared at your event)

78. Food Vendor 1*

79. Contact Name*

81. Phone Number*

82. Email Address*

84. There will be more than one food vendor serving food at the event. *

    1. Yes

    1. No

85. Will electricity be provided to the food vendors?*

    1. Yes

    1. No

87. Will alcoholic beverages be available at your event?*

    1. Yes

    1. No

    Note: If you are serving alcohol, servers are required to have TIPS training.

88. Alcoholic beverages will be*

    1. Sold by the drink

    1. Given away

90. What type of alcoholic beverages? *

    (Select all that apply)

    1. Beer
    2. Wine

    1. Spirituous (hard) Liquor
91. Alcohol will be served from *
    Alcohol will be served from Start Date

    Alcohol will be served from Start Time

    —

    Alcohol will be served from End Date

    Alcohol will be served from End Time

93. Please provide the address at which alcohol will be sold, given away, and/or consumed.

94. Name of business or organization that will be responsible for obtaining any necessary liquor permits.

96. Town of Wellington Noise Standards
    Town Noise Ordinance No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person's control. For purposes of this Section, members of the Police Department are empowered to make a prima facie determination as to whether a noise is unreasonable. (Ord. 11-2007 §1)

    Town Noise Ordinance No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person's control. For purposes of this Section, members of the Police Department are empowered to make a prima facie determination as to whether a noise is unreasonable. (Ord. 11-2007 §1)

98. Will there be live entertainment, music or amplified sound at your event?*

    1. Yes
    2. No

99. Will a stage be built?*

    1. Yes
    2. No

100. How many?*

102. Time of performance(s)*
     Time of performance(s) Start Date

     Time of performance(s) Start Time

     —

     Time of performance(s) End Date

     Time of performance(s) End Time

104. Will tents be erected for your event?*

     1. Yes

     1. No

106. Will additional electrical wiring be installed for the event?*

     1. Yes

     1. No

107. How will you get electricity to your event?*

     1. Generators
     2. Utility power

     1. No electricity needed

109. Will restroom facilities be required for the event?*

     1. Yes

     1. No

110. Have you arranged for security at your event?*

     1. Yes

     1. No

112. Name and contact information of the company/agency providing security.*

114. Note: Applicant is responsible for security personnel for the duration of the event. The number of security officers or deputies will be determined by Larimer County Sheriff's Office (LCSO) based on the nature of the Event. Please contact LCSO at 970-498-5307 for questions or clarification.

116. Describe your plans for Emergency Medical Services.*

118. Describe your plans for trash removal, as well as any organizations or persons directly involved with this aspect of the event. *

122. Required Documents and Forms

124. 501(c) Certificate

126. State of Colorado Application for Special Events Permit (For nonprofits only)

127. State of Colorado Special Event Permit Form
     State of Colorado Special Event Permit Form (DR8439)

129. Sales Tax Exempt ID or Tax ID

131. Vendor List

     Please upload your complete vendor list.

133. Completed Special Events Liquor License Permit

134. Application for a Special Events Liquor License Permit
     Special Events Liquor License Permit

     Liquor Permit application must be turned into the Town of Wellington. Please attached completed permit to this application.

136. Completed Wellington Fire Protection District Special Event Permit Application*

137. Wellington Fire Protection District Special Event Permit Application and Fees
     Wellington Fire Protection District Special Event Permit Application

139. Traffic Control Plan

141. Event/Parade Route

143. Event Site Map*

145. Completed Outdoor/Field Facility Use Guidelines and Procedures Acknowledgement of Receipt Form

146. 2017 Outdoor/Field Facility Use Guidelines and Procedures
     2017 Outdoor/Field Facility Use Guidelines and Procedures

     Please read and sign and upload the Acknowledgement Form on the last page.

148. Completed Field/Facility Request Form

149. Field/Facility Request Form
     Field/Facility Request Form

     Please fill out this form when requesting to use a park or sport field. Please attach completed form to this application.

151. Note: Additional City Permits/Licenses/Insurance Certificates may be required. Application for obtaining all additional Permits/Licenses/Insurance Certificates required upon issuance of this use permit. Applicants must check and agree to abide by the following conditions to obtain a permit.

153. CLEAN UP*

     1. I agree

     Applicant agrees to promptly clean up all paper or debris caused by applicant's use of the area and understands that if such clean up is not promptly undertaken the Town reserves the right to do the cleaning itself and to charge the applicant for the actual time and expense incurred (bond or cash security may be required if attendance exceeds 1,000 persons).

155. INSURANCE*

     1. I agree

     The organization/individual shall procure and maintain, at its own cost, general liability insurance in the amount of not less than $1,000,000, Combined Single Limit (CSL) per occurrence Insurance must be acquired before an event and maintained throughout the duration of the event, including set-up and dismantle period. The Town of Wellington must be named as Additional insured. The additionally insured language should read: “The Town of Wellington is named as additionally insured as respects General Liability and Automobile Liability. A waiver of Subrogation in favor of the Town of Wellington applies to Workers Compensation.”

157. INDEMNITY*

     1. I agree

     Applicant agrees to defend, indemnify and hold the Town of Wellington harmless for and against all claims, losses, and liability arising out of personal injuries, including death, and damage to property which are caused by Applicant, or arising out of or in any way connected with the activities pursuant to this application.

159. TOWN CODES/PERMITS*

     1. I agree

     Application agrees that the event shall be conducted in an orderly manner with due regard for the convenience of the general public and with as little interference as possible with vehicles and movement of traffic. All lawful orders from deputies assisting with the event shall be followed. Applicant has received and read a copy of Section 10-10-10 of the Town's Ordinance pertaining to Unreasonable noise. Applicant agrees to abide by all conditions as specified in the ordinance. Applicant also agrees to obtain all Town permits and licenses that may be required, and shall comply with all other Town laws and other conditions that the Town Administrator determines necessary.

161. CONDUCT/NUISANCES*

     1. I agree

     Applicant understands that if the outdoor activity is conducted in such a way as to create a nuisance for any business or resident of the area, future permits may be denied for that reason alone. Applicant will be notified as soon as practical that the activity engaged in created a nuisance and may ask for a review of such determination. The Special Event Permit Coordinator must be informed of any changes to the information provided in this document or to the site map.

163. HOLD HARMLESS AGREEMENT*

     1. I agree

     All persons to whom permits have been granted must agree in writing to hold the town, its employees and agents harmless, and indemnify same from any and all liability for injury to persons or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the town for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity.

165. Electronic Signature Agreement*

     By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

     1. I agree.
167. Electronic Signature*

168. Date*
     Date

Leave This Blank:


170. 1. Receive an email copy of this form.
171. Email address

     This field is not part of the form submission.

172. Submit Submit and Print

* indicates a required field